Employment Opportunities

The Palm Springs International Film Society is a non-profit 501 (c)(3) organization which produces the Palm Springs International Film Festival and Palm Springs International ShortFest in conjunction with year round community and member programming.  Film Society and Festival team members are dedicated to providing the best experience to our festival attendees, filmmakers, and film society members.  If you enjoy working collaboratively on a team, thrive in a high-paced environment and are dedicated to providing excellent customer service, we'd love to have you as part of our team.

Resumes are accepted for posted positions only.  Please submit resume and cover letter to Employment@psfilmfest.org with the title of the position in the subject line.

PALM SPRINGS INTERNATIONAL FILM SOCIETY

There are no current year-round opportunities available.

2019 PALM SPRINGS INTERNATIONAL SHORTFEST

FORUM PRODUCTION COORDINATOR
Part to full-time | June 3-June 28, 2019

Job Description
The Forum Production Cooordinator is responsible for on-site production of the ShortFest Forum.  Reporting to the Forum Producer, the production coordinator will prepare and coordinate on-site production needs, as well assist the producer with administrative tasks and Forum prep as needed.

Elements of the position

  • Responsible for staging of all Forum events
  • Manage A/V equipment for the Forum - equipment rental, communications, set-up, etc.
  • Confirm AV quote, equipment, delivery, and strike
  • Communicate with guests regarding technical and A/V needs
  • Provide AV company with any graphics, PowerPoints, etc. that will be used during forum
  • Collaborate with Operations team to review hotel BEO's and make requests for forum spaces
  • Interact with hotel staff to ensure rooms needs and BEO requests are met
  • Coordinate and be on site for delivery and removal of furniture, plants, flowers, AV equipment
  • Test all AV equipment prior to each events
  • Greet and check-in industry participants for forum
  • Assist with forum administrative duties including creation of one-sheets and run-of-shows
  • Request signage needs and/or create signage needed for forum events
  • Assist with managing forum volunteers and assigning tasks
  • Assist Forum Producer as needed to answer questions, interact with filmmakers, etc.
  • Assist with set-up and AV equipment needs for Awards Brunch and Closing Night
  • Help festival production team with load-in and load-out of host hotel as needed
  • Work with Operations to determine additional production assistance as needed.
  • Set-up and Strike Forum spaces with assistance from production team as needed

Requirements

  • Must be available on-site in Palm Springs, CA June 10-28, 2019
  • Experience producing conferences, seminars, or the like
  • A demonstrated ability to work well with diverse, creative personalities
  • Understanding of AV equipment functionality and implementation
  • Strong computer skills in Word, Excel, database software (ideally Filemaker)
  • Be self-motivated and able to work effectively both independently and with a team
  • Outgoing, personable, and professional

GUEST RELATIONS ASSISTANT
Part to full-time | May & June 2019

Job Description
The Guest Relations team serves as the primary point of contact for 400+ filmmakers attending the Palm Springs International ShortFest. Guest Relations staff assists with filmmakers with the registration process, facilitates ticket and credential requests, answers festival related questions, and provides general hospitality support for guests. The team is also the conduit to the larger festival staff for information about attending filmmakers. The goal of the guest relations staff is to provide our guests with the best possible festival experience. Team members must be organized, detail-oriented, and committed to providing excellent customer service for all guests.   The Assistant supports the Guest Relations team during pre-festival preparations and in the Filmmaker and Industry Lounge during the dates of the festival. 

Elements of the position

  • Assist Guest Relations Manager and Coordinators in all administrative tasks including database management
  • Manage guestrelations@psfilmfest.org email account
  • Monitor and review filmmaker and market accreditation forms
  • Maintain master guest attendee spreadsheet and update database with guest information
  • Back up hospitality spreadsheet at the end of every day
  • As needed, follow up with filmmakers regarding registration and outstanding credential items
  • Stay up-to-date with credentials status and assist Manager with sending lists for badge creation
  • Generate festival event itineraries
  • Assist in keeping guests informed of activities, updates, and changes
  • Work with Filmmaker Lounge Coordinator and production staff to support moving the GR offices to the Filmmaker Lounge
  • Put together office supplies and other necessities for Filmmaker Lounge
  • Assemble electronic and on-site welcome packets
  • Assist in monitoring filmmaker facebook page, respond to questions, and engage filmmakers
  • Assist in creation of Guest Relations signage needed for the Filmmaker and Industry Lounge
  • Greet and interact with guests in the Filmmaker and Industry Lounge
  • Be on-sire in the Filmmaker and Industry Lounge to answer guest questions and provide direction
  • Send daily reminders to all filmmakers regarding daily events including Forum, Film Market, and parties
  • Maintain suite inventory of gift bags and welcome packet materials As needed, check-in guests in the guest database

Requirements

  • 2 years' experience in hospitality or guest relations environment
  • Strong computer skills for Word, Excel, database software (ideally Filemaker)
  • Knowledge of Palm Springs venues, restaurants, and businesses
  • Possess strong interpersonal and relationship-building skills
  • Excellent written and verbal communication skills
  • Be self-motivated and able to work effectively both independently and with a team
  • Possess superior organizational skills and the ability to prioritize, problem solve, and multitask
  • A demonstrated ability to work well with diverse, creative personalities
  • A demonstrated ability to work well in high stress situations
  • Exhibit a keen attention to detail
  • A valid driver's license, reliable vehicle, and a clean driving record
  • Available to work some evenings and weekends

SHUTTLE COORDINATOR
Part to full-time | May 20 - June 28, 2019

Job Description
The Shuttle Coordinator oversees the daily operations of three Festival shuttles between venues and parties.  Working as part of the Guest Relations team, the shuttle coordinator ensures that shuttles are operating timely and efficiently to provide needed transportation to filmmaker, industry, and press guests.

Elements of the position

  • Set and confirm shuttle schedule with guest relations and operations team
  • Work in tandem with the Volunteer Department to post and staff driver shifts on Shiftboard; screen new volunteers
  • Maintain and organize all volunteer driver documentation including copies of licenses, insurance, etc.
  •  Schedule and manage volunteer shuttle drivers for multiple shifts daily
  • Maintain a presence in the filmmaker & industry lounge to ensure shuttles remain on schedule and troubleshoot questions or problems as they arise
  • In cooperation with Development, secure sponsored shuttles and coordinate pick-up and return
  • Train new festival volunteer drivers on policies and procedures and refresh returning drivers
  • Work with guest relations and our public relations team to provide shuttle services to scheduled interviews (as available)
  • Be on sight to distribute and collect keys to/from drivers; work with hotel valet for late van drop-offs ·         Manage gas expenditures and submit reconciliation post festival
  • Ensure vehicles are well maintained and clean at all times
  • Other duties as assigned

Requirements

  • Experience managing a team of volunteers or employees
  • Experience driving and operating 15 passenger vans
  • Knowledge of the Palm Springs area, businesses, and venues
  • Possess strong interpersonal and relationship-building skills
  • Excellent written and verbal communication skills
  • Be self-motivated and able to work effectively both independently and with a team
  • A demonstrated ability to work well with diverse, creative personalities
  • A demonstrated ability to work well in high stress situations
  • Computer skills including Microsoft Office programs and using database software
  • Must be at least 25 years of age by date of hire
  • A valid driver's license, reliable vehicle, and a clean driving record
  • Available to work evenings and weekends during the festival June 18-23, 2019

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