Employment Opportunities

 

ShortFest 2017

The Palm Springs International Film Society accepts applications for posted positions only. To apply for an available position, please email your resume and a letter of interest indicating the job title in the subject line.

Special Events Manager | April 1-June 30, 2017

This is part to full-time temporary position

The Special Events Manager is responsible for overseeing all special events during the Palm Springs International ShortFest.  Plan and execute unique events which provide an engaging experience to filmmaker, industry, and other festival guests, build and maintain relationships with sponsors, strategic partners, and local Palm Springs businesses.

ELEMENTS OF THE POSITION 

  • Manage logistics, plan and execute all festival parties, receptions and filmmaker events
  • In cooperation with Development, solicit and negotiate event hospitality in-kind accounts, including: technical and entertainment sponsorships, gift bag item procurement, and product activations.
  • Work collaboratively with Development team to identify potential sponsors, develop event exposure opportunities, and assess in-kind needs from new and existing corporate accounts
  • Oversee event set-up and strike of all assigned special events, managing the load-in and loadout processes
  • Conduct site searches, logistical arrangements, coordination of food and beverage, management of timelines, budgets and project reconciliation's
  • Create and maintain guest lists.  Work collaboratively with Guest Relations to refine rsvp process.
  • Track and schedule all beverages during the festival.  Oversee other sponsor product deliveries as it pertains to special events.
  • Collaborate with Marketing to create collateral materials to meet event needs and sponsor requirements including signage, invitations, social media posts, and advertisements.
  • Work with Volunteer Coordinator to schedule volunteers.
  • Manage and oversee team of volunteers, Special Events Assistant and Intern.
  • Input guest and public events into FileMaker Pro

ABILITIES REQUIRED

  • 2 years experience planning and executing events for 300+
  • Knowledge of Palm Springs venues, restaurants, and businesses
  • Experience with negotiating contracts and sponsorships
  • Must be resourceful
  • Possess strong interpersonal and relationship-building skills
  • Excellent written and verbal communication skills
  • Be self-motivated and able to work effectively both independently and with a team
  • Possess superior organizational skills and the ability to prioritize, problem solve, and multitask 
  • A demonstrated ability to work well with diverse, creative personalities
  • A demonstrated ability to work well in high stress situations
  • Exhibit a keen attention to detail, including follow-through and follow-up

PUBLICATIONS COORDINATOR | MAY 10 - JUNE 9, 2017

This is a full-time temporary position.

The Publications Coordinator will be responsible for obtaining and tracking all content for the ShortFest guide to meet publications deadlines.  Reporting to the Festival Director, the Publications Coordinator will work closely with all departments to ensure content (including copy and images) is received on time, distributed to the designer and publications outlet.

Elements of the Position

  • Manage receipt of ads, articles, credits, stills, and film copy from multiple departments to meet deadlines
  • Ensure accuracy of information and update as needed before it is provided to the designer.  This includes film program copy, credits, event details, staff lists, and indexes
  • Communicate publications requirements to staff and send deadline reminders
  • Provide designer with production schedule, stills, images, articles, film blurbs, ads, updated staff/volunteer list, and non-film events schedule
  • Export data from filemaker pro database, confirm accuracy, and format for designer
  • Manage proofs and schedule all press checks for publications
  • Assist with selection of photos
  • Manage and organize publications files on shared drive for future use
  • Coordinate proofing process and oversee editing schedule
  • Compile list of acknowledgements and indexes
  • Serve as primary liaison with the guide designer

Abilities Required

  • Must be well versed in Adobe Cloud, specifically InDesign, Illustrator, and Photoshop
  • Able to work well under pressure and meet deadlines
  • Strong communication, organization and interpersonal skills
  • Excellent computer skills (Microsoft Office, Adobe, Email, etc.)
  • Superb writing, editing and proofing skills
  • Good researching skills via the internet

Shuttle Coordinator | May 15-June 30, 2017

This is a part to full-time temporary position

The Shuttle Coordinator oversees the daily operations of Festival shuttles between venues and parties.  Working as part of the Guest Relations team, the shuttle coordinator ensures that shuttles are operating timely and efficiently to provide needed transportation to filmmaker, industry, and press guests. 

Elements of the position

  • Set and confirm shuttle schedule with guest relations and operations team.
  • Work in tandem with the Volunteer Department to post and staff driver shifts on Shiftboard; screen new volunteers.
  • Schedule and manage volunteer shuttle drivers for multiple shifts daily
  • Maintain a presence in the filmmaker & industry lounge to ensure shuttles remain on schedule and troubleshoot questions or problems as they arise.
  • In cooperation with Development, coordinate pick-up and return of sponsor vans.
  • Train new volunteer drivers on policies and procedures and refresh returning drivers; maintain driver documentation.
  • Work with guest relations and our public relations team to provide shuttle services to scheduled interviews (as available).
  • Coordinate extra shuttle runs as needed with sponsor hotels.
  • Be on sight to distribute and collect keys to/from drivers.
  • Manage gas expenditures and submit reconciliation post festival.
  • Ensure vehicles are well maintained and clean at all times.
  • Other duties as assigned.

Abilities Required

  • Experience managing a team of volunteers or employee
  • Knowledge of the Palm Springs area, businesses, and venues
  • Possess strong interpersonal and relationship-building skills
  • Excellent written and verbal communication skills
  • Be self-motivated and able to work effectively both independently and with a team
  • Possess superior organizational skills and the ability to prioritize, problem solve, and multitask
  • A demonstrated ability to work well with diverse, creative personalities
  • A demonstrated ability to work well in high stress situations
  • Computer skills including Microsoft Office programs and using database software
  • Exhibit a keen attention to detail, including follow-through and follow-up
  • Must be at least 25 years of age by date of hire
  • A valid driver's license, reliable vehicle, and a clean driving record
  • Available to work some evenings and weekends

MARKETING ASSISTANT | May 22- June 30, 2017

This is a part to full-time temporary position (20-40 hrs/week)
Pay Rate: Minimum Wage

The Marketing Assistant will support the Marketing and Publicity Manager with all aspects of the festival's marketing, promotions and advertising functions, helping coordinate efforts in, but not limited to, print advertising, radio advertising, television advertising, community awareness, and target marketing.

Elements of the position include

  • Track, collect and organize all press clippings on festival, make copies of individual film reviews and coverage for end-of-fest packages for filmmakers and distributors.
  • Maintain press clipping book, log in and keep track of all press materials
  • Participate in social media campaigns and help update social media outlets, including Facebook, Twitter, and Instagram, daily
  • Assist in distribution of all posters, promotional materials, and print, radio and television ads/promotions.
  • Participate in social media campaigns and help update social media outlets, including Facebook, Twitter, and Instagram, daily
  • Field media requests for film/festival materials, film and filmmaker information
  • Help respond to press requests and distribute materials to media who request it
  • Daily review of web content and suggest updates as needed
  • Create timeline and deadlines chart for all Festival promotional materials
  • Assist in the production of promotional materials as required

Abilities required 

  • Working knowledge of Microsoft Office Products
  • Experience with Adobe Photoshop and Adobe Creative Cloud preferred
  • Experience with Filemaker Pro or similar database
  • Experience dealing with confidential information
  • Excellent written, verbal communication skills and proof reading experience
  • Ability to work in a fast-paced environment with limited supervision
  • Previous experience in marketing or promotions preferred

PALM SPRINGS INTERNATIONAL FILM SOCIETY

There are currently no year-round employment opportunities available.

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