Employment Opportunities

The Palm Springs International Film Society is a non-profit 501 (c)(3) organization which produces the Palm Springs International Film Festival and Palm Springs International ShortFest in conjunction with year round community and member programming.  Film Society and Festival team members are dedicated to providing the best experience to our festival attendees, filmmakers, and film society members.  If you enjoy working collaboratively on a team, thrive in a high-paced environment and are dedicated to providing excellent customer service, we'd love to have you as part of our team.

Resumes are accepted for posted positions only.  Please submit resume and cover letter to Employment@psfilmfest.org with the title of the position in the subject line.

PALM SPRINGS INTERNATIONAL FILM SOCIETY

There are currently no annual employment opportunities available.

2019 PALM SPRINGS INTERNATIONAL FILM FESTIVAL

The following employment opportunities are available for the 2019 Film Festival season.

GROUND TRANSPORTATION COORDINATOR

Part to full-time temporary | Mid-November thru January
Housing is not provided for this position

JOB SUMMARY
The Ground Transportation Coordinator is part of the Festival Guest Relations team and manages all ground transportation for 200+ guests that may include filmmakers, producers, cast members, industry professionals, and media.  Ground transportation includes pick-ups and drop offs at various airports including LAX, Ontario, and Palm Springs as well as local travel to/from venues and interviews.  

ELEMENTS OF THE POSITION

  • Respond to and schedule constantly changing requests for pick-ups and drop offs of festival film guests
  • Recruit and train approx. 25 volunteer drivers
  • Manage and schedule all drivers to ensure all ground transportation requests are met and procedures followed
  • Monitor car fleet, maintain cleanliness, and gas expenditures
  • Work with Volunteer Coordinator to hold a ground transportation volunteer meeting prior to the festival
  • Assemble volunteer packets; create/update policies & procedures
  • Obtain needed permits from airports regarding parking; confirm pick-up locations at all airports
  • Create signage for vehicles and volunteers based on needs
  • Maintain organization system for car keys, sign in/out sheet, etc
  • Set up accounts with local gas station or gas cards and car wash to ensure volunteer drivers can easily use services
  • Maintain transportation log and track all requests in Filemaker and other shared documents
  • Work collaboratively with guest relations team to monitor flights and transportation changes
  • Develop relationship with car services and arrange if needed for VIP guests
  • Work with the Guest relations Manager to develop policy and procedure when using car services such as Uber, Lyft, and Taxi when needed
  • Arrange for delivery/pick-up of vehicles before/during/after Festival

ABILITIES REQUIRED

  • 2 years of progressive related experience in fast paced environment
  • Must be highly organized and detail oriented
  • Ability to work independently and as part of greater team
  • Ability to manage complicated, detailed schedule
  • Working knowledge of Microsoft Office products, Google products, and Filemaker Pro
  • Experience managing and scheduling volunteers
  • Excellent written and verbal communication skills
  • Experience dealing with confidential information
  • Professional appearance and demeanor
  • Valid driver license; personal car for travel preferred 

Guest Suite Coordinator

Part to full-time temporary | December thru January
Housing is not provided for this position

JOB SUMMARY
Under the direction of the Sponsorship & Development Manager and Guest Relations Manager, the Guest Suite Coordinator is responsible for the daily management and maintenance of the Guest Suite.  They are to ensure the functionality and look of this space in order to provide a welcoming and fresh environment for festival guests.  The Guest Suite Coordinator should tactfully balance guest needs with festival protocols.

ELEMENTS OF THE POSITION

  • Oversee daily activities and operations of the Guest & Industry Suite
  • Communicate, coordinate, and communicate deliveries to/from the suite
  • Confirm outside/sponsor catering with development team; interact with vendors as needed
  • Schedule donation drop off and/or volunteer pick up
  • Stage sponsor product, considering specific needs/requests of sponsors
  • Manage guest suite budget, create snack menus, and purchase items
  • Work with Volunteer Coordinator to schedule suite volunteers
  • Oversee, manage and train guest suite volunteers
  • Arrange furniture, decorations, and signage to create a functional, welcoming environment
  • Initiate dialogue and partnership with Host Hotel, i.e., such as daily routines of refreshing room, linens, vacuuming, utensils, etc. 
  • Ensure a clean environment at all times
  • Responsible to open and close the suite every day
  • Assist in coordination of any suite events
  • Organize and inventory all guest suite supplies before and after the festival
  • Inventory Guest Suite supplies before and after the festival, breakdown suite upon completion of the festival and organize supplies for future use
  • Deliver left over perishable food each day to the festival offices after the suite closes    

ABILITIES REQUIRED

  • 2 years of elated experience in fast paced environment
  • Ability to work independently
  • Experience in food prep and/or catering preferred
  • Working knowledge of Microsoft Office Products, specifically Excel for inventory and donation tracking
  • Experience managing volunteers
  • Excellent interpersonal verbal skills
  • Strong organizational skills with ability to prioritize
  • Must be able to commit to weekends and longer hours January 2-January 14
  • Must be able to stand for long periods of time and lift 25lbs
  • Professional appearance and demeanor
  • Personal car for travel preferred 

INVENTORY CONTROLLER - SPECIAL EVENTS

Part-time temporary | December thru January
Housing is not provided for this position

JOB SUMMARY
The Inventory Controller will be the primary festival contact for all beverage coordination and distribution. They will oversee and track all delivery and delivery of beverages including liquor, wine, beer, mixers, and water for all special events and select festival venue locations. This position reports to the Special Events Manager and works closely with Development and Operations departments.  The Inventory Controller will also assist the Special Events Manager with set-up and strike of special events as required.

ELEMENTS OF THE POSITION

  • Oversee beverage inventory and delivery according to company procedures
  • Works closely with special event venue staff to determine means of beverage ordering and dispersion during events
  • Maintain updated and accurate records of inventory, including transfers; troubleshoot quantity discrepancies between stock and records
  • Coordinate alcohol deliveries to company facilities, venues, and event locations
  • Ensure proper sponsor signage and beverage menus are displayed at special events
  • Physically deliver alcohol to festival venues and event locations
  • Review operations schedules and production requirements to ensure timely distribution
  • Collect and analyze data to determine appropriate order quantities for future years
  • Organize alcohol storage pre and post fest, consolidate inventory and provide storage updates to appropriate staff
  • Assist the Special Events Manager will set-up and strike of special events as needed
  • Nurture positive relationships with suppliers

ABILITIES REQUIRED

  • Minimum of one year of related experience in retail, warehousing, or logistics
  • Must posses valid driver's license and be comfortable driving production van
  • Candidates must be 25+ in order to drive rental vehicle
  • Proficient with computers and other standard office technology
  • Physical ability to lift 30 pounds and stand, sit, climb, stoop, kneel, crouch, and crawl repeatedly
  • Must be able to work evenings and weekends
  • Superior organizational and communication skills

PRODUCTION ASSISTANT

Full-time temporary | December 26 to January 18
Housing is not provided for this position

JOB SUMMARY

The Production Team is responsible for the set-up and strike of 6 theater venues, guest hospitality spaces, and annex office spaces.  All team members must work collaboratively to enusre all deliveries are complete, supplies maintained, spaces are neat and safe, signage properly displayed, and inventory controlled.  Reporting to the Production Coordinator and Operations Manager, PA's will also work closely with venue staff members and multiple other departments.

ELEMENTS OF THE POSITION

  • Be on site for event deliveries of furniture, equipment, supplies, and publications as needed; distribute and stage where needed
  • Assist venue staff in setting tents, stanchions, and heaters according to location maps
  • Organize and maintain supplies for all Festival venues and spaces including office supplies, publications, water, signage, tickets, etc.
  • Work closely with venue staff to ensure supply needs are met
  • Hang and place signage during festival and remove during strike
  • Monitor sites to ensure festival spaces are neat, inviting, and safe
  • Deliver printed materials according to each departments requests
  • Assist in the staging of select special events including: Opening Night, Closing Night, Talking Pictures Presentations, red carpet arrivals and Awards Brunch
  • Organize storage spaces during and after festival
  • Pick-up and deliver catering as needed
  • Label equipment and furniture to ensure it is returned to pre-festival spaces
  • Run general errands
  • Communicate with festival staff, festival participants, volunteers and festival goers regarding production needs
  • Any other duties deemed necessary by Festival Management

ABILITIES REQUIRED

  • Ability to follow direction and self start
  • Highly organized with ability to troubleshoot on-site
  • Ability to prioritize and work efficiently
  • Comfortable in a production environment, outside & inside
  • Ability to be moving and standing on feet for long periods of time
  • Ability to work and cooperate with multiple team members and personalities
  • Can do attitude and strong work ethic
  • Ability to lift up 50 pounds
  • Available to work extended hours including early mornings, weekends, and evenings
  • Must be an experienced driver over 25 years of age and be comfortable driving a cargo/moving van

VENUE MANAGER

Full-time temporary | End of December - January 16
Housing is not provided for this position

JOB SUMMARY

Venue Managers are part of the Theater Operations team, ensuring a pleasurable experience for all festival patrons, guests, and volunteers across 6 venues.  Each venue manager works as part of a larger team to monitor pass holder and ticket holder lines, manage theater seating, answer guest or patron questions, and ensure a safe, neat, and safe environment for all at screening venues. 

ELEMENTS OF THE POSITION

  • Manage pass holder and ticket holder lines for each film screening; manage queue distribution and re-admit
  • Interact with a large number of patrons, answer questions, offer direction
  • Track ticket and pass counts for each screening; record in Filemaker database
  • Review house, seating, and projection notes before each screening to ensure all needs are accounted for 
  • Liaise with other venue managers, projectionists, and box office staff to ensure program start timely and maximize seating efficiency
  • Work with box office staff to monitor stand-by lines and communicate seat availability
  • Ensure a positive screening experience for patrons
  • Working with volunteers to clean houses in between screenings
  • Ensure microphones are working for introduction and Q & A's, monitor sound level and report to projection booth
  • Communicate with programmers and/or publicity team to coordinate talent movement for intros and /or Q&A
  • Monitor picture and sound of film; confirm appropriate film and sound levels with projection team at the start of each film
  • Communicate production and supply needs to production team daily
  • Place reserved seating signs and monitor reserved seats
  • Liaise with box office team to confirm expected head count for screenings
  • Work with volunteers to ensure attendees are greeted and processed in a timely fashion
  • Work with Box office staff to ensure ticketing issues are resolved as quickly as possible
  • Responsible for confirming appropriate sponsor and informational signage is displayed on screen pre-show and during Q&A
  • Maintain a clean, neat, and safe environment for all patrons, volunteers, and staff   

ABILITIES REQUIRED

  • Experience with festival, events, and/or facilities management helpful
  • Ability to perform well in a stressful situation
  • Ability to stay focused and ensure completion of tasks
  • Remain calm in the face of changes and/or ambiguity
  • Ability to ensure a pleasant patron, volunteer, and staff experience
  • Experience using Filemaker Pro/Ticketing system a plus
  • Must be able to move and stand on feet for long periods of time
  • Must have flexible schedule, weekend, evening, and morning work required

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