Employment Opportunities

The Palm Springs International Film Society is a non-profit 501 (c)(3) organization which produces the Palm Springs International Film Festival and Palm Springs International ShortFest in conjunction with year round community and member programming.  Film Society and Festival team members are dedicated to providing the best experience to our festival attendees, filmmakers, and film society members.  If you enjoy working collaboratively on a team, thrive in a high-paced environment and are dedicated to providing excellent customer service, we'd love to have you as part of our team.

Resumes are accepted for posted positions only.  Please submit resume and cover letter to Employment@psfilmfest.org with the title of the position in the subject line.

PALM SPRINGS INTERNATIONAL FILM SOCIETY

There are currently no annual employment opportunities available.

2019 PALM SPRINGS INTERNATIONAL FILM FESTIVAL

The following employment opportunities are available for the 2019 Film Festival season.

CONCIERGE ASSISTANT

Part-time temporary position | December thru January
Housing is not provided for this position

JOB SUMMARY

The festival Concierge department is responsible for managing the requests of 80-90 concierge passholders.  Concierge passholders have access to advanced reserved seating for festival events.  It is the responsibility of the Concierge Manager and Assistant to manage reservations, respond timely to requests,  and answer all questions posed by concierge pass holders.

ELEMENTS OF THE POSITION

  • Respond to concierge requests via email and phone
  • Input reservations into Filemaker Pro Database
  • Assist concierge manager in tracking reservations and seat assignments for 6 theatres
  • Be present at special event screenings to ensure reservations are assigned appropriately
  • Assemble seat name cards
  • Prepare and organize concierge supplies for 6 theatres
  • Communicate last minute changes and cancellations to venue managers
  • Print and review daily reports
  • Travel between theatre venues as needed
  • Provide support to concierge volunteers  

ABILITIES REQUIRED

  • Working knowledge of Microsoft Office
  • Experience with Filemaker Pro or similar database a plus
  • Excellent customer service & communication skills
  • Ability to stand and sit for long periods
  • Comfortable working in high-paced environment
  • Ability to work with a team and individually
  • Facial recognition/good memory
  • Understanding of theatre seating charts
  • Ability to manage multiple reservation requests
  • Excellent organizational skills
  • Ability to work extended hours, some nights and weekends are required

GROUND TRANSPORTATION MANAGER

Part to full-time temporary | Mid-November thru January
Housing is not provided for this position

JOB SUMMARY
The Ground Transportation Coordinator is part of the Festival Guest Relations team and manages all ground transportation for 200+ guests that may include filmmakers, producers, cast members, industry professionals, and media.  Ground transportation includes pick-ups and drop offs at various airports including LAX, Ontario, and Palm Springs as well as local travel to/from venues and interviews.  

ELEMENTS OF THE POSITION

  • Respond to and schedule constantly changing requests for pick-ups and drop offs of festival film guests
  • Recruit and train approx. 25 volunteer drivers
  • Manage and schedule all drivers to ensure all ground transportation requests are met and procedures followed
  • Monitor car fleet, maintain cleanliness, and gas expenditures
  • Work with Volunteer Coordinator to hold a ground transportation volunteer meeting prior to the festival
  • Assemble volunteer packets; create/update policies & procedures
  • Obtain needed permits from airports regarding parking; confirm pick-up locations at all airports
  • Create signage for vehicles and volunteers based on needs
  • Maintain organization system for car keys, sign in/out sheet, etc
  • Set up accounts with local gas station or gas cards and car wash to ensure volunteer drivers can easily use services
  • Maintain transportation log and track all requests in Filemaker and other shared documents
  • Work collaboratively with guest relations team to monitor flights and transportation changes
  • Develop relationship with car services and arrange if needed for VIP guests
  • Work with the Guest relations Manager to develop policy and procedure when using car services such as Uber, Lyft, and Taxi when needed
  • Arrange for delivery/pick-up of vehicles before/during/after Festival

ABILITIES REQUIRED

  • 2 years of progressive related experience in fast paced environment
  • Must be highly organized and detail oriented
  • Ability to work independently and as part of greater team
  • Ability to manage complicated, detailed schedule
  • Working knowledge of Microsoft Office products, Google products, and Filemaker Pro
  • Experience managing and scheduling volunteers
  • Excellent written and verbal communication skills
  • Experience dealing with confidential information
  • Professional appearance and demeanor
  • Valid driver license; personal car for travel preferred 

INVENTORY CONTROLLER - SPECIAL EVENTS

Part-time temporary | December thru January
Housing is not provided for this position

JOB SUMMARY
The Inventory Controller will be the primary festival contact for all beverage coordinatoion and distribution. They will oversee and track all delivery and delivery of beverages including liqour, wine, beer, mixers, and water for all special events and select festival venue locations. This position reports to the Special Events Manager and works closely with Development and Operations departments.  The Inventory Controller will also assist the Special Events Manager with set-up and strike of special events as required.

ELEMENTS OF THE POSITION

  • Oversee beverage inventory and delivery according to company procedures
  • Works closely with special event venue staff to determine means of beverage ordering and dispersion during events
  • Maintain updated and accurate records of inventory, including transfers; troubleshoot quantity discrepancies between stock and records
  • Coordinate alcohol deliveries to company facilities, venues, and event locations
  • Ensure proper sponsor signage and beverage menus are displayed at special events
  • Physically deliver alcohol to festival venues and event locations
  • Review operations schedules and production requirements to ensure timely distribution
  • Collect and analyze data to determine appropriate order quantities for future years
  • Organize alcohol storage pre and post fest, consolodate inventory and provide storage updates to appropriate staff
  • Assist the Special Events Manager will set-up and strike of special events as needed
  • Nurture positive relationships with suppliers

ABILITIES REQUIRED

  • Minimum of one year of related experience in retail, warehousing, or logistics
  • Must posess valid driver's license and be comfortable driving production van
  • Candidates must be 25+ in order to drive rental vehicle
  • Proficient with computers and other standard office technology
  • Physical ability to lift 30 pounds and stand, sit, climb, stoop, kneel, crouch, and crawl repeatedly
  • Must be able to work evenings and weekends
  • Superior organizational and communication skills

Marketing Assistant

This is  a part-time temporary position November 19-January 18, longer hours required December 14-January 14.
Housing is not provided for this position

Job Description
The Marketing Assistant will support the Marketing and Publicity Manager with all aspects of the festival's marketing, promotions and advertising functions, helping coordinate efforts in, but not limited to, print advertising, radio advertising, television advertising, community awareness, and target marketing.

Elements of the position include

  • Track, collect and organize all press clippings on festival, make copies of individual film reviews and coverage for end-of-fest packages for filmmakers and distributors.
  • Maintain press clipping book, log in and keep track of all press materials
  • Participate in social media campaigns and help update social media outlets, including Facebook, Twitter, and Instagram, daily
  • Assist in distribution of all posters, promotional materials, and print, radio and television ads/promotions.
  • Field media requests for film/festival materials, film and filmmaker information
  • Help respond to press requests and distribute materials to media when needed
  • Daily review of web content and suggest updates as needed
  • Create timeline and deadlines chart for all Festival promotional materials
  • Assist in the production of promotional materials as required

Abilities required

  • Working knowledge of Microsoft Office Products
  • Experience with Adobe Photoshop and Adobe Creative Cloud preferred
  • Experience with Filemaker Pro or similar database
  • Experience dealing with confidential information
  • Excellent written, verbal communication skills and proof reading experience
  • Ability to work in a fast-paced environment with limited supervision
  • Previous experience in marketing or promotions preferred

PRODUCTION ASSISTANT

Full-time temporary | December 26 to January 18
Housing is not provided for this position

JOB SUMMARY

The Production Team is responsible for the set-up and strike of 6 theater venues, guest hospitality spaces, and annex office spaces.  All team members must work collaboratively to enusre all deliveries are complete, supplies maintained, spaces are neat and safe, signage properly displayed, and inventory controlled.  Reporting to the Production Coordinator and Operations Manager, PA's will also work closely with venue staff members and multiple other departments.

ELEMENTS OF THE POSITION

  • Be on site for event deliveries of furniture, equipment, supplies, and publications as needed; distribute and stage where needed
  • Assist venue staff in setting tents, stanchions, and heaters according to location maps
  • Organize and maintain supplies for all Festival venues and spaces including office supplies, publications, water, signage, tickets, etc.
  • Work closely with venue staff to ensure supply needs are met
  • Hang and place signage during festival and remove during strike
  • Monitor sites to ensure festival spaces are neat, inviting, and safe
  • Deliver printed materials according to each departments requests
  • Assist in the staging of select special events including: Opening Night, Closing Night, Talking Pictures Presentations, red carpet arrivals and Awards Brunch
  • Organize storage spaces during and after festival
  • Pick-up and deliver catering as needed
  • Label equipment and furniture to ensure it is returned to pre-festival spaces
  • Run general errands
  • Communicate with festival staff, festival participants, volunteers and festival goers regarding production needs
  • Any other duties deemed necessary by Festival Management

ABILITIES REQUIRED

  • Ability to follow direction and self start
  • Highly organized with ability to troubleshoot on-site
  • Ability to prioritize and work efficiently
  • Comfortable in a production environment, outside & inside
  • Ability to be moving and standing on feet for long periods of time
  • Ability to work and cooperate with multiple team members and personalities
  • Can do attitude and strong work ethic
  • Ability to lift up 50 pounds
  • Available to work extended hours including early mornings, weekends, and evenings
  • Must be an experienced driver over 25 years of age and be comfortable driving a cargo/moving van

VENUE MANAGER

Full-time temporary | End of December - January 16
Housing is not provided for this position

JOB SUMMARY

Venue Managers are part of the Theater Operations team, ensuring a pleasurable experience for all festival patrons, guests, and volunteers across 6 venues.  Each venue manager works as part of a larger team to monitor pass holder and ticket holder lines, manage theater seating, answer guest or patron questions, and ensure a safe, neat, and safe environment for all at screening venues. 

ELEMENTS OF THE POSITION

  • Manage pass holder and ticket holder lines for each film screening; manage queue distribution and re-admit
  • Interact with a large number of patrons, answer questions, offer direction
  • Track ticket and pass counts for each screening; record in Filemaker database
  • Review house, seating, and projection notes before each screening to ensure all needs are accounted for 
  • Liaise with other venue managers, projectionists, and box office staff to ensure program start timely and maximize seating efficiency
  • Work with box office staff to monitor stand-by lines and communicate seat availability
  • Ensure a positive screening experience for patrons
  • Working with volunteers to clean houses in between screenings
  • Ensure microphones are working for introduction and Q & A's, monitor sound level and report to projection booth
  • Communicate with programmers and/or publicity team to coordinate talent movement for intros and /or Q&A
  • Monitor picture and sound of film; confirm appropriate film and sound levels with projection team at the start of each film
  • Communicate production and supply needs to production team daily
  • Place reserved seating signs and monitor reserved seats
  • Liaise with box office team to confirm expected head count for screenings
  • Work with volunteers to ensure attendees are greeted and processed in a timely fashion
  • Work with Box office staff to ensure ticketing issues are resolved as quickly as possible
  • Responsible for confirming appropriate sponsor and informational signage is displayed on screen pre-show and during Q&A
  • Maintain a clean, neat, and safe environment for all patrons, volunteers, and staff   

ABILITIES REQUIRED

  • Experience with festival, events, and/or facilities management helpful
  • Ability to perform well in a stressful situation
  • Ability to stay focused and ensure completion of tasks
  • Remain calm in the face of changes and/or ambiguity
  • Ability to ensure a pleasant patron, volunteer, and staff experience
  • Experience using Filemaker Pro/Ticketing system a plus
  • Must be able to move and stand on feet for long periods of time
  • Must have flexible schedule, weekend, evening, and morning work required

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