Employment Opportunities

The Palm Springs International Film Society is a non-profit 501 (c)(3) organization which produces the Palm Springs International Film Festival and Palm Springs International ShortFest in conjunction with year round community and member programming.  Film Society and Festival team members are dedicated to providing the best experience to our festival attendees, filmmakers, and film society members.  If you enjoy working collaboratively on a team, thrive in a high-paced environment and are dedicated to providing excellent customer service, we'd love to have you as part of our team.

Resumes are accepted for posted positions only.  Please submit resume and cover letter to Employment@psfilmfest.org with the title of the position in the subject line.

PALM SPRINGS INTERNATIONAL FILM SOCIETY

There are currently no annual employment opportunities available.

2019 PALM SPRINGS INTERNATIONAL FILM FESTIVAL

The following employment opportunities are available for the 2019 Film Festival season.

CONCIERGE ASSISTANT

Part-time temporary position | December thru January
Housing is not provided for this position

JOB SUMMARY

The festival Concierge department is responsible for managing the requests of 80-90 concierge passholders.  Concierge passholders have access to advanced reserved seating for festival events.  It is the responsibility of the Concierge Manager and Assistant to manage reservations, respond timely to requests,  and answer all questions posed by concierge pass holders.

ELEMENTS OF THE POSITION

  • Respond to concierge requests via email and phone
  • Input reservations into Filemaker Pro Database
  • Assist concierge manager in tracking reservations and seat assignments for 6 theatres
  • Be present at special event screenings to ensure reservations are assigned appropriately
  • Assemble seat name cards
  • Prepare and organize concierge supplies for 6 theatres
  • Communicate last minute changes and cancellations to venue managers
  • Print and review daily reports
  • Travel between theatre venues as needed
  • Provide support to concierge volunteers  

ABILITIES REQUIRED

  • Working knowledge of Microsoft Office
  • Experience with Filemaker Pro or similar database a plus
  • Excellent customer service & communication skills
  • Ability to stand and sit for long periods
  • Comfortable working in high-paced environment
  • Ability to work with a team and individually
  • Facial recognition/good memory
  • Understanding of theatre seating charts
  • Ability to manage multiple reservation requests
  • Excellent organizational skills
  • Ability to work extended hours, some nights and weekends are required

GROUND TRANSPORTATION MANAGER

Part to full-time temporary | Mid-November thru January
Housing is not provided for this position

JOB SUMMARY
The Ground Transportation Coordinator is part of the Festival Guest Relations team and manages all ground transportation for 200+ guests that may include filmmakers, producers, cast members, industry professionals, and media.  Ground transportation includes pick-ups and drop offs at various airports including LAX, Ontario, and Palm Springs as well as local travel to/from venues and interviews.  

ELEMENTS OF THE POSITION

  • Respond to and schedule constantly changing requests for pick-ups and drop offs of festival film guests
  • Recruit and train approx. 25 volunteer drivers
  • Manage and schedule all drivers to ensure all ground transportation requests are met and procedures followed
  • Monitor car fleet, maintain cleanliness, and gas expenditures
  • Work with Volunteer Coordinator to hold a ground transportation volunteer meeting prior to the festival
  • Assemble volunteer packets; create/update policies & procedures
  • Obtain needed permits from airports regarding parking; confirm pick-up locations at all airports
  • Create signage for vehicles and volunteers based on needs
  • Maintain organization system for car keys, sign in/out sheet, etc
  • Set up accounts with local gas station or gas cards and car wash to ensure volunteer drivers can easily use services
  • Maintain transportation log and track all requests in Filemaker and other shared documents
  • Work collaboratively with guest relations team to monitor flights and transportation changes
  • Develop relationship with car services and arrange if needed for VIP guests
  • Work with the Guest relations Manager to develop policy and procedure when using car services such as Uber, Lyft, and Taxi when needed
  • Arrange for delivery/pick-up of vehicles before/during/after Festival

ABILITIES REQUIRED

  • 2 years of progressive related experience in fast paced environment
  • Must be highly organized and detail oriented
  • Ability to work independently and as part of greater team
  • Ability to manage complicated, detailed schedule
  • Working knowledge of Microsoft Office products, Google products, and Filemaker Pro
  • Experience managing and scheduling volunteers
  • Excellent written and verbal communication skills
  • Experience dealing with confidential information
  • Professional appearance and demeanor
  • Valid driver license; personal car for travel preferred 

INVENTORY CONTROLLER - SPECIAL EVENTS

Part-time temporary | December thru January
Housing is not provided for this position

JOB SUMMARY
The Inventory Controller will be the primary festival contact for all beverage coordinatoion and distribution. They will oversee and track all delivery and delivery of beverages including liqour, wine, beer, mixers, and water for all special events and select festival venue locations. This position reports to the Special Events Manager and works closely with Development and Operations departments.  The Inventory Controller will also assist the Special Events Manager with set-up and strike of special events as required.

ELEMENTS OF THE POSITION

  • Oversee beverage inventory and delivery according to company procedures
  • Works closely with special event venue staff to determine means of beverage ordering and dispersion during events
  • Maintain updated and accurate records of inventory, including transfers; troubleshoot quantity discrepancies between stock and records
  • Coordinate alcohol deliveries to company facilities, venues, and event locations
  • Ensure proper sponsor signage and beverage menus are displayed at special events
  • Physically deliver alcohol to festival venues and event locations
  • Review operations schedules and production requirements to ensure timely distribution
  • Collect and analyze data to determine appropriate order quantities for future years
  • Organize alcohol storage pre and post fest, consolodate inventory and provide storage updates to appropriate staff
  • Assist the Special Events Manager will set-up and strike of special events as needed
  • Nurture positive relationships with suppliers

ABILITIES REQUIRED

  • Minimum of one year of related experience in retail, warehousing, or logistics
  • Must posess valid driver's license and be comfortable driving production van
  • Candidates must be 25+ in order to drive rental vehicle
  • Proficient with computers and other standard office technology
  • Physical ability to lift 30 pounds and stand, sit, climb, stoop, kneel, crouch, and crawl repeatedly
  • Must be able to work evenings and weekends
  • Superior organizational and communication skills

PUBLICATIONS COORDINATOR

Part to full-time temporary | Mid-November to January 3

JOB SUMMARY

The Publications Coordinator is responsible for coordination of all elements for the film guide, souvenir book, guest relations guide and awards gala book.  This envolves tracking all content including ads, sponsor content, film details, page content, letters, photographs, indexes, etc.  This person will also be responsible for tracking all edits/changes and facilitating proofs.  The Publications Coordinator reports directly to the Artistic Director and coordinates content with many departments.

ELEMENTS OF THE POSITION

  • Manage receipt of ads, articles, credits, film blurbs, photographs, sponsor content, etc. from festival staff; 
  • Oversee and track all editing work
  • Work with Artisitc Director and designer to develop style sheet
  • Oversee selection of photos for all publications
  • Ensure accuracy and update all staff/volunteer listings, credits and non-film theater events for inclusion in program
  • Create and provide staff with publications timeline and deadlines to meet print production schedules 
  • Manage proofs and all press checks for publications
  • Manage film blurb assignments on behalf of Director of Programming and provide style sheet
  • Coordinate proofing process
  • Compile list of acknowledgements and indexes
  • Serve as primary liaison with all designers and printers  

ABILITIES REQUIRED

  • Previous publications experience required
  • Able to work well under pressure and meet deadlines
  • Strong communication, organization and interpersonal skills
  • Excellent computer skills and proficiently navigate the following: Adobe Creative Cloud, Excel, Word and Google platforms.
  • Superb writing, editing and proofing skills
  • Must we able to work nights, weekends, and be flexible with time around publications deadlines

VENUE MANAGER

Full-time temporary | End of December - January 16
Housing is not provided for this position

JOB SUMMARY

Venue Managers are part of the Theater Operations team, ensuring a pleasurable experience for all festival patrons, guests, and volunteers across 6 venues.  Each venue manager works as part of a larger team to monitor pass holder and ticket holder lines, manage theater seating, answer guest or patron questions, and ensure a safe, neat, and safe environment for all at screening venues. 

ELEMENTS OF THE POSITION

  • Manage pass holder and ticket holder lines for each film screening; manage queue distribution and re-admit
  • Interact with a large number of patrons, answer questions, offer direction
  • Track ticket and pass counts for each screening; record in Filemaker database
  • Review house, seating, and projection notes before each screening to ensure all needs are accounted for 
  • Liaise with other venue managers, projectionists, and box office staff to ensure program start timely and maximize seating efficiency
  • Work with box office staff to monitor stand-by lines and communicate seat availability
  • Ensure a positive screening experience for patrons
  • Working with volunteers to clean houses in between screenings
  • Ensure microphones are working for introduction and Q & A's, monitor sound level and report to projection booth
  • Communicate with programmers and/or publicity team to coordinate talent movement for intros and /or Q&A
  • Monitor picture and sound of film; confirm appropriate film and sound levels with projection team at the start of each film
  • Communicate production and supply needs to production team daily
  • Place reserved seating signs and monitor reserved seats
  • Liaise with box office team to confirm expected head count for screenings
  • Work with volunteers to ensure attendees are greeted and processed in a timely fashion
  • Work with Box office staff to ensure ticketing issues are resolved as quickly as possible
  • Responsible for confirming appropriate sponsor and informational signage is displayed on screen pre-show and during Q&A
  • Maintain a clean, neat, and safe environment for all patrons, volunteers, and staff   

ABILITIES REQUIRED

  • Experience with festival, events, and/or facilities management helpful
  • Ability to perform well in a stressful situation
  • Ability to stay focused and ensure completion of tasks
  • Remain calm in the face of changes and/or ambiguity
  • Ability to ensure a pleasant patron, volunteer, and staff experience
  • Experience using Filemaker Pro/Ticketing system a plus
  • Must be able to move and stand on feet for long periods of time
  • Must have flexible schedule, weekend, evening, and morning work required

About Us