Employment Opportunities

 

ShortFest 2017

The Palm Springs International Film Society accepts applications for posted positions only. To apply for an available position, please email your resume and a letter of interest indicating the job title in the subject line.

Shuttle Coordinator | May 15-June 30, 2017

This is a part to full-time temporary position

The Shuttle Coordinator oversees the daily operations of Festival shuttles between venues and parties.  Working as part of the Guest Relations team, the shuttle coordinator ensures that shuttles are operating timely and efficiently to provide needed transportation to filmmaker, industry, and press guests. 

Elements of the position

  • Set and confirm shuttle schedule with guest relations and operations team.
  • Work in tandem with the Volunteer Department to post and staff driver shifts on Shiftboard; screen new volunteers.
  • Schedule and manage volunteer shuttle drivers for multiple shifts daily
  • Maintain a presence in the filmmaker & industry lounge to ensure shuttles remain on schedule and troubleshoot questions or problems as they arise.
  • In cooperation with Development, coordinate pick-up and return of sponsor vans.
  • Train new volunteer drivers on policies and procedures and refresh returning drivers; maintain driver documentation.
  • Work with guest relations and our public relations team to provide shuttle services to scheduled interviews (as available).
  • Coordinate extra shuttle runs as needed with sponsor hotels.
  • Be on sight to distribute and collect keys to/from drivers.
  • Manage gas expenditures and submit reconciliation post festival.
  • Ensure vehicles are well maintained and clean at all times.
  • Other duties as assigned.

Abilities Required

  • Experience managing a team of volunteers or employee
  • Knowledge of the Palm Springs area, businesses, and venues
  • Possess strong interpersonal and relationship-building skills
  • Excellent written and verbal communication skills
  • Be self-motivated and able to work effectively both independently and with a team
  • Possess superior organizational skills and the ability to prioritize, problem solve, and multitask
  • A demonstrated ability to work well with diverse, creative personalities
  • A demonstrated ability to work well in high stress situations
  • Computer skills including Microsoft Office programs and using database software
  • Exhibit a keen attention to detail, including follow-through and follow-up
  • Must be at least 25 years of age by date of hire
  • A valid driver's license, reliable vehicle, and a clean driving record
  • Available to work some evenings and weekends

MARKETING ASSISTANT | May 22- June 30, 2017

This is a part to full-time temporary position (20-40 hrs/week)
Pay Rate: Minimum Wage

The Marketing Assistant will support the Marketing and Publicity Manager with all aspects of the festival's marketing, promotions and advertising functions, helping coordinate efforts in, but not limited to, print advertising, radio advertising, television advertising, community awareness, and target marketing.

Elements of the position include

  • Track, collect and organize all press clippings on festival, make copies of individual film reviews and coverage for end-of-fest packages for filmmakers and distributors.
  • Maintain press clipping book, log in and keep track of all press materials
  • Participate in social media campaigns and help update social media outlets, including Facebook, Twitter, and Instagram, daily
  • Assist in distribution of all posters, promotional materials, and print, radio and television ads/promotions.
  • Participate in social media campaigns and help update social media outlets, including Facebook, Twitter, and Instagram, daily
  • Field media requests for film/festival materials, film and filmmaker information
  • Help respond to press requests and distribute materials to media who request it
  • Daily review of web content and suggest updates as needed
  • Create timeline and deadlines chart for all Festival promotional materials
  • Assist in the production of promotional materials as required

Abilities required 

  • Working knowledge of Microsoft Office Products
  • Experience with Adobe Photoshop and Adobe Creative Cloud preferred
  • Experience with Filemaker Pro or similar database
  • Experience dealing with confidential information
  • Excellent written, verbal communication skills and proof reading experience
  • Ability to work in a fast-paced environment with limited supervision
  • Previous experience in marketing or promotions preferred

PALM SPRINGS INTERNATIONAL FILM SOCIETY

MEMBERSHIP & EDUCATION ASSISTANT | PART-TIME

15-40 hours/week | Pay Rate: Minimum Wage

The Membership and Education Assistant will report to the Membership and Education Manager and help with daily administrative tasks.

Elements of the position include

  • Assist the Membership and Education Manager in planning and executing film society member events
  • Manage member communications including: phone calls, emails, mass emails, and mail outs.
  • Assist in coordinating and executing educational & outreach programs for college students, high school students and the public at large.
  • Liaise with theatre and studio partners for print shipments
  • Process new and renewed membership purchases and fulfillment of member benefits
  • Organize and track press materials related to membership and education programs
  • Conduct intros and Q&A's as needed
  • Schedule and oversee volunteers at screenings and events

Abilities required

  • 1 year of office admin experience Knowledge of Microsoft Office Products, Microsoft Outlook, FileMaker Pro, Constant Contact
  • Knowledge of box office procedures
  • Excellent written and verbal communication skills
  • Must be comfortable with public speaking High standard of customer service
  • Strong ability to prioritize
  • Experience dealing with confidential information
  • Ability to work independently and in a team environment
  • Self-Starter
  • Some evenings are required 

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