Employment Opportunities

The Palm Springs International Film Society is a non-profit 501 (c)(3) organization which produces the Palm Springs International Film Festival and Palm Springs International ShortFest in conjunction with year round community and member programming.  Film Society and Festival team members are dedicated to providing the best experience to our festival attendees, filmmakers, and film society members.  If you enjoy working collaboratively on a team, thrive in a high-paced environment and are dedicated to providing excellent customer service, we'd love to have you as part of our team.

Resumes are accepted for posted positions only.  Please submit resume and cover letter to Lauren@psfilmfest.org with the title of the position in the subject line.

PALM SPRINGS INTERNATIONAL FILM SOCIETY

OFFICE COORDINATOR/RECEPTIONIST
Full-Time Annual
Hours: 9am-5pm, 9am-6pm

Job Summary
The Office Coordinator works closely with the Managing Director and Operations Manager to coordinate internal office operations including facilities, telephone administration, and support to all staff, visitors and customers.

Elements of the position include

  • Greets visitors, answers phones and directs calls/visitors to appropriate internal personnel
  • Assist all departments with administrative and clerical duties including but not limited to, database maintenance, filing, volunteer coordination, shipping/receiving, etc.
  • Responsible for responding to and/or distribution of the general email inquiries
  • Serve as liaison with landlord, cleaning company and other building maintenance vendors
  • Maintain neat and clean office environment, monitor conference room calendar and ensure conference room is ready for meetings
  • Maintain phone system, including monitoring voicemail messaging, system outgoing messaging, voicemail boxes, assigning extensions, etc.
  • Monitor and inventory general office and kitchen supplies, organize, re-stock, and place orders Ensure printers, fax machines, copiers, phones are in proper working order; replace paper, toners, request maintenance
  • Assist in preparation of employee workstations, including, computers, phones, and supplies 
  • Process festival ticket and pass phone orders during festival seasons as well as assist with year-round event ticket and RSVP's
  • Oversee, schedule, and train front desk volunteers as needed on phone operation, festival information, and box office policies and procedures
  • Distribute mail, faxes, monitor deliveries and uses FedEx or other expedited vendor for shipping
  • Plan and oversee volunteer driven mailings as directed by department heads
  • Maintain and update front desk manual pertinent to each festival season
  • Other duties as assigned  

Position Requirements

  • Legal authorization to work in the United States
  • Valid driver's license
  • High School dipoma or equivalent
  • 2 years related experience in high paced environment
  • Experience handling multiple phone lines and high call volume
  • Outstanding communication skills, verbal and written
  • Strong interpersonal and professional skills required to work effectively with a variety of people
  • Excellent organizational skills including self management of work schedule
  • Must be able to maintain confidential information
  • Able to mitigate conflict and facilitate positive customer relations
  • Must be able to work some evenings, weekends, and holidays during festival seasons (June & December-January)
  • Working knowledge of Microsoft Office products

DEVELOPMENT ASSOCIATE
Full-Time Annual
Hours: 9am-5pm, 9am-6pm

Job Summary
Performs administrative and logistical duties to coordinate benefits for an assigned portfolio of the Palm Springs International Film Society's Corporate and Individual Donor relationships. This position reports to the Sponsorship and Development Manager and works in conjunction with multiple departments.

Elements of the position include

  • Coordinates benefit administration and logistics for Festival sponsors, corporate supporters, foundations and individual donors as defined in their respective contracts, including enforcing ticketing policies and procedures, managing deliverables, and venue and event integrations.
  • Facilitates assigned projects including ticketing, credentials, logistics, volunteers, events, press, social media, etc.
  • Routes corporate logos and copy for approval and delivery by deadline.
  • Assists department and sponsors with Festival planning and administration as requested.
  • Enters accurate records in corporate development database.
  • Ensures corporate branding and activation is fulfilled at assigned venues and events.
  • Setup private screenings and roping seats at theatres as requested.
  • Compiles post-fulfillment audit materials such as thank you gifts, tax deduction statements, mailings, Festival demographics, etc.
  • Completes a written summary of activation and benefits for assigned accounts.
  • Assists department with Grant Administration as requested.
  • Administrator of Donor communication and tracking donations in development database.
  • Other duties as assigned.

Position Requirements

  • Legal authorization to work in the United States
  • Valid driver's license
  • 1-2 years experience in nonprofit fundraising, corporate accounts, or related
  • Outstanding communication skills, verbal and written
  • Strong interpersonal and professional skills required to work effectively with a variety of people
  • Excellent organizational skills including self management of work schedule
  • Must be able to maintain confidential information
  • Able to mitigate conflict and facilitate positive customer relations
  • Ability to work nights and weekends around events and key deadlines

Preferred Education, Experience and Skills

  • Working knowledge of databases along with proficiency in Google products
  • Experience with proofreading corporate branding print and electronic signage
  • Working knowledge of Microsoft Office Products

2018 PALM SPRINGS INTERNATIONAL FILM FESTIVAL

There are currently no festival employment opportunities available.

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